Setting up Email for the First Time
1) Open Microsoft Outlook 2007
2) In the ‘Tools’ menu select ‘Account Settings
![](http://www.swiftweb.co.ke/ClientSupportCenter/desktoplaptop_clip_image002.gif)
3) Click on ‘New…’
![](http://www.swiftweb.co.ke/ClientSupportCenter/desktoplaptop_clip_image004.gif)
4) Make sure ‘Microsoft Exchange, POP3, IMAP, or HTTP’ radio button is
checked, then click ‘Next >’
![](http://www.swiftweb.co.ke/ClientSupportCenter/desktoplaptop_clip_image006.gif)
5) Make sure ‘Internet E-mail’ radio button is checked, then click ‘Next >’
![](http://www.swiftweb.co.ke/ClientSupportCenter/desktoplaptop_clip_image008.gif)
6) Enter your email settings. The important points to remember are:
a. User Name: If your email address was youremail@yourdomain.co.ke your
User name would be “youremail” (we ignore the ‘@yourdomain.co.ke’)
b. Password: Make sure this has your password entered correctly.
c. Incoming mail server (POP3): mail.yourdomain.co.ke
d. Outgoing mail server (SMTP): mail.yourdomain.co.ke
7) If you are using your domain (yourdomain.com.au) to send emails (as opposed to
your ISP’s outgoing mail server) you should click the ‘More Settings…’ tab.
![](http://www.swiftweb.co.ke/ClientSupportCenter/desktoplaptop_clip_image010.gif)
8) Then click the ‘Outgoing Servers’ tab
![](http://www.swiftweb.co.ke/ClientSupportCenter/desktoplaptop_clip_image012.gif)
9) Make sure the ‘My outgoing server (SMTP) requires authentication’ checkbox
is checked, and the ‘Use same settings as my incoming mail server’ radio
button is selected.
![](http://www.swiftweb.co.ke/ClientSupportCenter/desktoplaptop_clip_image014.gif)
10) Click the "Advanced" tab, check the Leave a copy of messages on the server checkbox to make sure copies of every message stay on the server.
We also recommend checking the box marked Remove from server after X days.
Choose a number of days that's long enough that you'll be able to read the messages in your other mail program (or Webmail). Even using a large number such as 100 days is better than not checking this box.
![](http://www.swiftweb.co.ke/images/a4.png)
Your email is now setup.
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